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New SharePoint 2019 Features

Mar 8, 2019 | Office 365

Microsoft has released some handy new SharePoint 2019 features that are being released in February/March 2019. Some of these are updates to classic features whilst other features are brand new. Let’s have a look.

Document Sets

Document sets group related documents together with shared metadata, routing and visual experiences. They’ve been available in classic mode, and now available using modern view. As a reminder, document sets require you to activate the site-collection scoped “Document Sets” feature in site settings. Then you can add Document Set as a content type to the library. We’ll have more updates for modern document sets in the future.

Bulk Check In/Out

From the command bar in your SharePoint document library, you can now check in/out multiple files at the same time. When you check out these files you’ll have exclusive editing control until you’ve checked it back in.

 

Added Column Functionality

Add Totals or Averages

Custom views allow you to add totals or averages to the footer of a group or the entire list. Now totals will display in the modern view without forcing users back to classic view. Totals will also show in modern web parts for lists and libraries.

SharePoint-2019-Column-Totals

Drag & Drop Columns

Moving columns is simpler in lists and libraries with drag and drop functionality.

SharePoint 2019 drag and drop

Sticky Column Headers

Libraries and lists can become extremely large. Now, when you scroll down through large lists, SharePoint will keep the column headers pinned to the top of the scrolling window to help you identify column information. Column headers will also remain pinned in place inside lists and library web parts.

Insert Columns Between Columns

No more having to add columns at the end and dragging them into place! Now you can easily add columns in place between other columns by hovering your mouse on the border between two columns to open up the column creation dialog.

Signal Icons

Some users may have noticed new icons next to file names – these are called signals, which are helpful visual cues about the status of a file. Here are the signals that were rolled out as part of SharePoint 2019 features, which you can expect to see soon in other Office 365 products such as OneDrive and Teams;

SharePoint 2019 Features Icon Malware Malware Malicious software has been detected in the corresponding file.
SharePoint 2019 Features Icon CheckoutMe Personal checkout This file has been checked out by you.
SharePoint 2019 Features Icon CheckoutYou Other checkout This file has been checked out by someone else.
SharePoint 2019 Features Icon MissingMD Missing metadata Required metadata is missing for this file.
SharePoint 2019 Features Icon DLPB DLP blocked Access to this file cannot be shared as it is blocked by a data loss protection (DLP) policy.
SharePoint 2019 Features Icon DLPW DLP warning The file is triggering a warning related to a data loss protection (DLP) policy.
SharePoint 2019 Features Icon Trending Trending The file has gathered increased views recently.
SharePoint 2019 Features Icon Record Record The file is a record with a read-only compliance policy in effect.
SharePoint 2019 Features Icon New The file was recently created and/or uploaded.
SharePoint 2019 Features Icon Shared Shared The file was shared with additional people.

 

Robert Shields

Robert Shields

Information Management Specialist

Rob is a strategic information management specialist with a wealth of experience working within clients in government agencies and the resource sector. Rob has in-depth knowledge of Content Manager, RecordPoint, SharePoint, Office 365, information architecture, governance and compliance.

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