New SharePoint 2019 Features
Document sets group related documents together with shared metadata, routing and visual experiences. They’ve been available in classic mode, and now available using modern view. As a reminder, document sets require you to activate the site-collection scoped “Document Sets” feature in site settings. Then you can add Document Set as a content type to the library. We’ll have more updates for modern document sets in the future.
Bulk Check In/Out
From the command bar in your SharePoint document library, you can now check in/out multiple files at the same time. When you check out these files you’ll have exclusive editing control until you’ve checked it back in.
Added Column Functionality
Add Totals or Averages
Custom views allow you to add totals or averages to the footer of a group or the entire list. Now totals will display in the modern view without forcing users back to classic view. Totals will also show in modern web parts for lists and libraries.
Drag & Drop Columns
Moving columns is simpler in lists and libraries with drag and drop functionality.
Sticky Column Headers
Libraries and lists can become extremely large. Now, when you scroll down through large lists, SharePoint will keep the column headers pinned to the top of the scrolling window to help you identify column information. Column headers will also remain pinned in place inside lists and library web parts.
Insert Columns Between Columns
No more having to add columns at the end and dragging them into place! Now you can easily add columns in place between other columns by hovering your mouse on the border between two columns to open up the column creation dialog.
Some users may have noticed new icons next to file names – these are called signals, which are helpful visual cues about the status of a file. Here are the signals that were rolled out as part of SharePoint 2019 features, which you can expect to see soon in other Office 365 products such as OneDrive and Teams;
|Malware||Malicious software has been detected in the corresponding file.|
|Personal checkout||This file has been checked out by you.|
|Other checkout||This file has been checked out by someone else.|
|Missing metadata||Required metadata is missing for this file.|
|DLP blocked||Access to this file cannot be shared as it is blocked by a data loss protection (DLP) policy.|
|DLP warning||The file is triggering a warning related to a data loss protection (DLP) policy.|
|Trending||The file has gathered increased views recently.|
|Record||The file is a record with a read-only compliance policy in effect.|
|New||The file was recently created and/or uploaded.|
|Shared||The file was shared with additional people.|
Information Management Specialist
Rob is a strategic information management specialist with a wealth of experience working within clients in government agencies and the resource sector. Rob has in-depth knowledge of Content Manager, RecordPoint, SharePoint, Office 365, information architecture, governance and compliance.
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