RecordPoint Records365 Cloud-Based
Document Management Software
Improve records management compliance, standardise platforms and tighten information security with RecordPoint’s cloud-based document management software built for Office 365 and SharePoint.
Consolidate content sources with Records365.
- Seamless integration with Microsoft environments
- Cloud-based, scalable solution
- Manage files stored in various repositories, allowing your team to work the way they want
- Built to meet global and local compliance standards
RecordPoint brings timely and hassle-free compliance to wherever your information is stored, without cumbersome manual processes or interference with daily tasks. The cloud-based solution was built for SharePoint and Office 365, with a suite of connectors to extend capabilities, for a complete records and information management solution.
Cloud-based documement management software built for SharePoint & Office 365.
Records as a Service
Records365 is the only cloud-first, SaaS document management software designed to unify and control all content sources.
Open Standards – JSON/REST
Has an open API, meaning much of the engine functionality is available through well-known standards and can be used for building custom connectors.
Cost Effective and Scalable
A cost effective records and information management solution that is platform agnostic, allowing your team to work the way they want.Â
Data From Any Source
Bring together your organisation’s content under one roof for centralised management, regardless of the platform it’s kept in.
Import/Export/Transfer
RecordPoint Records365 supports the transfer of records and information to a standard specific format. Currently, the supported format is based on the VERS specification.
Secure Records Management
Records365 extends the SharePoint security model and built-in auditing ability to maintain the integrity, security and audit trail of all records and organisational content.
Physical Records
Manage physical and electronic records in one interface. Tracking physical records is easy with bar-code scanning and request management function. Physical records and content types are customisable.
Centralised Dashboard
Monitor and assess adherence to policy objectives and compliance rules and quickly analyse information jurisdiction, repository, and record type.
Classification and File Plans
Plans can be imported from common tools such Excel and plan setup structure is independent of SharePoint taxonomy. Disposition schedules can be updated centrally for records in SharePoint and/or Office 365.
Rules Engine
Rules evaluate files created in SharePoint to identify how to classify, retain and treat that content, tying together criteria with a specific outcome, which are used to identify and group content.
Auditing and Disposal
Display audit information to analyse whether business rules are being followed and to ensure that unauthorised activity is identified and traced. Dispose of records and files that have reached the end of their retention.
eDiscovery and Holds
Manage eDiscovery content in SharePoint and Office 365 in one interface. In-Place eDiscovery in hybrid environments enables simultaneous searching of on-premises and cloud-based records.
Extend core capabilities.
Apply records management policies directly from SharePoint to documents and records in Office 365 and OneDrive cloud.
Manage records in file shares and network drives. Apply rules to items in-place or moved to the RecordPoint archive.
Within RecordPoint capture, manage and archive content created in Facebook, Twitter and Yammer for extended recordkeeping.
Records365 screenshots.
Prefer Cloud-Based?
RecordPoint also offers a cloud-based version of their records management platform that connects even more repositories and content sources.
Unsure whether you require on-premises or cloud?
Our team would be happy to assist. Just contact us to discuss your requirements and schedule an obligation free RecordPoint demo.
Security that meets the test.
- All traffic between RecordPoint and Office 365 is encrypted
- RecordPoint meets these international and Australian standards; ISO 16175, ISO 15489, IS40, VERS, ANSI, Sarb0x, MoReq2010, HIPAA, NARA, 21 CFR 11, DoD 5015.2, FIPS
- Microsoft Azure cloud offering uses data centres certified to the highest standards to ensure all data remains secure
- Choose from global locations to co-locate records in the same data centre as Office 365 files
RecordPoint and related services.
Having specialised in records and information management since 2008, Miktysh has deep expertise in Australian recordkeeping requirements for government agencies and regulated industries. Our services include;
- RecordPoint training, licensing, implementation and configuration
- SharePoint & Office 365 optimisation and training
- Data migration between different enterprise content management platforms
- Records and information management strategy
- Information governance audits
- Metadata reviews to ensure information governance
- Recordkeeping maturity assessments
- Records management health checks
- Records management as a service to free up your team
- Recruitment of records management professionals
Software architecture.
Highly Extendable
Records365 is a multi-tenant records-as-a-service solution that is hosted on Microsoft Azure Cloud Stack. Leveraging the built-in connector framework, it can be extended to connect with any content source.
Azure Authentication
RecordPoint utilises Office365’s Azure Active Directory (AD), rather than storing user and password information, allowing for centralised management of users and applications within Azure AD.
Azure Access Levels
There are three pre-defined roles/permission levels that can be assigned through Azure Active Directory; Application Administrator, Records Manager, and Records Visitor.
Secure Data Transfer
All API endpoints that are part of the RecordPoint platform, connector framework is accessible through https only and data is securely transferred under a SSL connection.
Powerful Search Capabilities
The search engine is schema-less to allow metadata from disparate sources to be consistently indexed and searched immediately after content is uploaded. Search functionalities are pluggable components that support different providers depending on requirements.
Scalable Storage
Records365 storage is as a plugable component that supports varying storage technologies and requirements, to safely and securely store organisational data.
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