RecordPoint Records365

A cloud-based information management solution made for Office 365 and SharePoint integration, to help improve records management, standardise platforms, improve compliance and information security.

Consolidate content sources with Records365.

  • Seamless integration with Microsoft environments
  • Cloud-based, scalable solution
  • Manage files stored in various repositories, allowing your team to work the way they want
  • Built to meet global and local compliance standards

Records365 brings timely and hassle-free compliance to wherever your information is stored, without cumbersome manual processes or interference with daily tasks. The cloud-based solution offers a suite of connectors to extend capabilities, for a complete records and information management solution.

Records365 cloud capabilities.

Records as a Service

Records365 is the only cloud-first, SaaS records management system designed to unify and control all content sources.

Platform Agnostic

Unlock and manage your organisation’s information from legacy systems, to achieve compliant records management.

Cost Effective and Scalable

A cost effective records and information management solution that is platform agnostic, allowing your team to work the way they want. 

Data From Any Source

Bring together your organisation’s content under one roof for centralised management, regardless of the platform it’s kept in.

Import/Export/Transfer

RecordPoint Records365 supports the transfer of records and information to a standard specific format. Currently, the supported format is based on the VERS specification.

Secure Records Management

Records365 extends the SharePoint security model and built-in auditing ability to maintain the integrity, security and audit trail of all records and organisational content.

Physical Records

Manage physical, electronic and hybrid records in one interface. Tracking physical records is easy with bar-code scanning and request management function. Physical records and content types are customisable.

Centralised Dashboard

Monitor and assess adherence to policy objectives and compliance rules and quickly analyse information jurisdiction, repository, and record type.

Classification and File Plans

Plans can be imported from common tools such Excel and plan setup structure is independent of SharePoint taxonomy. Disposition schedules can be updated centrally for records in SharePoint and/or Office 365.

Rules Engine

Rules evaluate files created in SharePoint to identify how to classify, retain and treat that content, tying together patterns with a specific outcome, which are used to identify and group content.

Auditing and Disposal

Display audit information to analyse whether business rules are being followed and to ensure that unauthorised activity is identified and traced. Dispose of records and files that have reached the end of their retention.

eDiscovery and Holds

Manage eDiscovery content in SharePoint and Office 365 in one interface. In-Place eDiscovery in hybrid environments enables simultaneous searching of on-premises and cloud-based records.

Government grade security.

  • All traffic between Records365 and Office 365 is encrypted
  • RecordPoint365 meets these international and Australian standards; ISO 16175, ISO 15489, IS40, VERS, ANSI, Sarb0x, MoReq2010, HIPAA, NARA, 21 CFR 11, DoD 5015.2, FIPS
  • Microsoft Azure cloud offering uses data centres certified to the highest standards to ensure all data remains secure
  • Choose from global locations to co-locate records in the same data centre as Office 365 files

Download.

Records365 Overview

Download.

8 Reasons to Use RecordPoint

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Enhancing Records Management in SharePoint

Extend core capabilities.

Apply records management policies directly from SharePoint to documents and records in Office 365 and OneDrive cloud.

Manage records in file shares and network drives. Apply rules to items in-place or moved to the RecordPoint archive.

Within RecordPoint capture, manage and archive content created in Facebook, Twitter and Yammer for extended recordkeeping.

Records365 screenshots.

Home Page
Record Browser Screen
Advanced Search
RecordPoint File Search
File Search
RecordPoint Reporting
Reporting
RecordPoint View Metadata
View Metadata
RecordPoint View Record
View Record
RecordPoint Barcode Scanning
Barcode Scanning
RecordPoint Manage Rules
Manage Rules
RecordPoint Manage Settings
Manage Settings
RecordPoint BrowserToolbar
Record Browser Toolbar
RecordPoint Search
Record Search
RecordPoint Disposal Screenshot
Record Disposal
RecordPoint Audit Screenshot
Records Audit

Software architecture.

Highly Extendable

Records365 is a multi-tenant records-as-a-service solution that is hosted on Microsoft Azure Cloud Stack. Leveraging the built-in connector framework, it can be extended to connect with any content source.

Azure Authentication

RecordPoint utilises Office365’s Azure Active Directory (AD), rather than storing user and password information, allowing for centralised management of users and applications within Azure AD.

Azure Access Levels

There are three pre-defined roles/permission levels that can be assigned through Azure Active Directory; Application Administrator, Records Manager, and Records Visitor.

Secure Data Transfer

All API endpoints that are part of the RecordPoint platform, connector framework is accessible through https only and data is securely transferred under a SSL connection.

Powerful Search Capabilities

The search engine is schema-less to allow metadata from disparate sources to be consistently indexed and searched immediately after content is uploaded. Search functionalities are pluggable components that support different providers depending on requirements.

Scalable Storage

Records365 storage is as a plugable component that supports varying storage technologies and requirements, to safely and securely store organisational data.
Miktysh Records Management Award BRW
Miktysh Records Management Award Financial Review
Miktysh Records Management Award Deloitte
Information Management Award
Telstra Business Award for Records Management Strategy
Award Records Management Strategy
Award Records Management Services Australia
Technology Award for Records Management Brisbane
Technology Award for Records Management Brisbane