Records365 Cloud Document Management

A cloud-based information management solution made for Office 365 and SharePoint integration, to help improve records management, standardise platforms, improve compliance and information security.

One platform to unify content sources.

  • Seamless integration with Microsoft environments
  • Available in the cloud
  • Scalable solution regardless of content location
  • Built to meet global and local compliance standards
  • Centralised dashboard with two views for end users and record managers
  • Automated rules to reduce manual tasks

Records365 brings timely and hassle-free compliance to wherever your information is stored, without the cumbersome manual processes or interference with daily tasks.

Available for in the cloud with a suite of connectors to extend capabilities into the cloud and more, Records365 offers a complete solution for information management and governance for SharePoint Online.

Records365 cloud capabilities.

Centralised Dashboard

Monitor and assess adherence to policy objectives and compliance rules and quickly analyse information jurisdiction, repository, and record type.

Import/Export/Transfer

RecordPoint supports the transfer of records to a standard specific format. Currently, the supported format is based on the VERS specification.

Security

Extends the SharePoint security model and built-in audit tracking to maintain the integrity, security and audit trail of all records.

Physical Records

Manage physical, electronic and hybrid records in one interface. Tracking physical records is easy with bar-code scanning and request management function. Physical records and content types are customisable.

Classification/File Plans

Plans can be imported from common tools such Excel and plan setup structure is independent of SharePoint taxonomy. Disposition schedules can be updated centrally for records in SharePoint and/or Office 365.

eDiscovery/Holds

Manage eDiscovery content in SharePoint and Office 365 in one interface. In-Place eDiscovery in hybrid environments enables simultaneous searching of on-premises and cloud-based records and information.

Rules Engine

Rules evaluate content created in SharePoint to identify how to classify, retain and treat that content. Rules tie together one or more patterns with a specific outcome, which are used to provide levels of specificity required to identify and group content.

Auditing and Disposal

Display auditing information collected from SharePoint to analyse whether business rules are being followed and to ensure that unauthorised activity is identified and traced. Dispose of records and files that have reached the end of their retention.

Open Standards – JSON/REST

RecordPoint has an open API, meaning much of the engine functionality is available through well-known standards. The API can be used to perform migrations, reporting, or building custom RecordPoint applications and connectors.

Government grade security.

  • All traffic between Records365 and Office 365 is encrypted
  • RecordPoint365 meets these international and Australian standards; ISO 16175, ISO 15489, IS40, VERS, ANSI, Sarb0x, MoReq2010, HIPAA, NARA, 21 CFR 11, DoD 5015.2, FIPS
  • Microsoft Azure cloud offering uses data centres certified to the highest standards to ensure all data remains secure
  • Choose from global locations to co-locate records in the same data centre as Office 365 files

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Records365 Overview

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8 Reasons to Use RecordPoint

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Enhancing Records Management in SharePoint

Extend core capabilities.

Apply records management policies directly from SharePoint to documents and records in Office 365 and OneDrive cloud.

Manage records in file shares and network drives. Apply rules to items in-place or moved to the RecordPoint archive.

Within RecordPoint capture, manage and archive content created in Facebook, Twitter and Yammer for extended recordkeeping.

Records365 screenshots.

Home Page
Record Browser Screen
Advanced Search
RecordPoint File Search
File Search
RecordPoint Reporting
Reporting
RecordPoint View Metadata
View Metadata
RecordPoint View Record
View Record
RecordPoint Barcode Scanning
Barcode Scanning
RecordPoint Manage Rules
Manage Rules
RecordPoint Manage Settings
Manage Settings
RecordPoint BrowserToolbar
Record Browser Toolbar
RecordPoint Search
Record Search
RecordPoint Disposal Screenshot
Record Disposal
RecordPoint Audit Screenshot
Records Audit